Payroll Cost Transfers

Payroll Cost Transfers

Process timely payroll transfers onto federal funds and late payroll transfers to non-federal funds in PPS. Principal investigators and their supporting department administrators should continue to actively manage their awards, properly record charges, and identify and correct transactions in a timely manner.

UC Business and Finance Bulletin A-47 requires expenses being transferred to federal or federal flow-through funds to be recorded in the ledger within 120 days from the close of the month in which the charge posts to the ledger.

Late transfers could be considered noncompliant with university policy and unallowable by federal auditors. For a payroll transfer to be considered timely (i.e. within 120 days), it must be processed in a pay cycle that has an end date on or before the 120 calendar days following the close of the month in which the payroll expense posts to the ledger.